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MaintenPro

MaintenPro keeps your equipment running and puts a cost against it. Raise a job when something breaks, let preventive schedules raise their own jobs before anything does, record what was done, issue the spare parts from stock and enter the contractor's bill — all of it against the asset, so you can see what each machine actually costs to keep.

It uses the masters you already have

In MaintenPro	Is really
An asset	A stock item.
A technician	An HRM employee.
A contractor	A supplier.
Spare parts issued	A normal inventory adjustment.
A contractor's bill	A normal supplier invoice.

MaintenPro adds no parallel masters and no parallel ledger. That is deliberate: your stock valuation, your supplier ageing, voiding and every core report keep working exactly as they did.

The pages

Page	What it is for
Overview	Open jobs, what is in progress, what is preventive-due, and this month's cost.
Maintenance Jobs	The job register and the job record itself.
The job workflow	Approve, Assign, Start, Complete, Close, Cancel and Reopen.
Preventive Schedules	Planned work that raises its own jobs when it falls due.
Service History	What was actually done on each visit, with hours and outcome.
Parts Used	Spare parts issued out of stock against a job.
Contractor Bills	What outside contractors charged, tied to the supplier invoice.
Reports	Jobs register, cost by asset, preventive due, and the printable job card.

Setting it up

Step	Page
1. Decide whether jobs need approval, and where parts come from	General settings
2. List the outside firms you use	Contractors
3. Write the planned work	Preventive schedules

You do not need step 3 to start. Raising corrective jobs when things break works from the first day; the schedules are what turns that into planned maintenance later.

In this section · 10 articles

Maintenance Overview

The Overview is the first tab of MaintenPro and the one a maintenance supervisor...

Maintenance Jobs

A maintenance job is one piece of work on one asset. It records what...

The Maintenance Job Workflow

A maintenance job moves through a fixed set of states, and each move is...

Preventive Maintenance Schedules

A preventive schedule is planned work that repeats: a quarterly service, an annual inspection,...

Service History and Service Logs

A service log is the record of one visit: what was done, by whom,...

Spare Parts on Maintenance Jobs