Who this is for
TamilAccounting suits businesses where people are the biggest cost: security and facility staffing agencies, hospitals and clinics, schools and colleges, call centres and BPOs. These businesses have hundreds of staff on shifts and several pay grades, and a payroll that has to follow attendance exactly.
The everyday problems
- Attendance sits in a biometric device, a register and a spreadsheet, and none of them agree.
- Leave is approved on WhatsApp and forgotten by payday.
- A pay revision for 300 people means editing 300 records one by one.
- Payroll is run in one tool and keyed into the accounts in another.
- Staff queue at HR to ask for payslips, leave balances and claim status.
How it runs in TamilAccounting
Employees, grades and pay components
Each employee is recorded once, with department, designation, grade, salary and bank details. Pay is built from Allowances attached to Grades. Each component can be a fixed amount, a Percentage of Basic, a Percentage of Gross, or a formula. Deductions such as provident fund or social insurance, where they apply to you, are set up as components with your own rates. Nothing statutory is hard-coded, so the same setup works in any country.
Attendance
Staff can be marked through Attendance Entry. Punches from biometric terminals and door readers reach attendance through the EdgeBridge gateway app, and show as "Biometric or door" entries. With User Login Punch switched on for a department in the attendance settings, logging in to TamilAccounting marks the employee present. The Daily Attendance Inquiry shows each day's entries and where each one came from. Once payroll is processed for a month, that month's attendance is locked.
Leave
Leave types such as annual and sick leave are set up with their entitlements. Employees apply, managers approve against the available balance, and approved leave flows into attendance. Where your country's settings include it, unused leave can be paid out through Leave Encashment.
Payroll and payslips
Payroll Process calculates the whole team for the month from attendance and approved leave. When payroll follows attendance, only days marked present are paid, so an absent day costs a day's pay. Salary Update lets HR change gross pay or grade for many employees on one screen, and only the rows ticked are recalculated. Paying salary is a separate step, by bank or cash, and it settles each payslip. Payslips print one at a time or in bulk.
Claims, loans, assets and leavers
Staff file Reimbursement claims, which are paid through the same payment screen as salary. Staff loans are recovered in instalments from pay. Company property such as uniforms, phones and laptops is issued to employees and returned through Return Assets. For leavers, in countries where it is set up, End of Service Benefit (Leaving Indemnity in some countries) works out the benefit from the service period and nets off open loans and claims.
The employee portal
With One Portal switched on, employees see their attendance, apply for leave, download payslips and file claims from their phone.
Worked example: Sentinel Facility Services, 300 staff
March payroll for 300 guards and cleaners. Full-month gross is 4,500,000. Days not marked present reduce it by 120,000. Deductions set up as components (a provident fund or social insurance contribution) take 300,000, and loan instalments take 50,000.
| Payroll posting | Debit | Credit |
|---|---|---|
| Salaries expense | 4,380,000 | |
| Employee deductions payable | 300,000 | |
| Staff loans | 50,000 | |
| Salary payable | 4,030,000 | |
| Total | 4,380,000 | 4,380,000 |
| Salary payment | Debit | Credit |
|---|---|---|
| Salary payable | 4,030,000 | |
| Bank | 4,030,000 |
The accounts show the true cost of the month (4,380,000), what is still owed on staff's behalf (300,000), and what left the bank (4,030,000). Nothing was keyed twice.
Getting started
- In HRM & Payroll Settings, set the payroll period, working hours and the salary payable account.
- Create departments, designations, grades and allowances, including your deduction components.
- Import or add employees, then connect the biometric import or login punch.
- Set up leave types, then run a trial month of payroll before going live.
- Switch on One Portal for employee self-service.
FAQ
Does it calculate my country's statutory deductions?
You set them up as pay components with your own rates and bases. TamilAccounting then applies them on every payslip.
Can I run payroll without attendance?
Yes. There is a setting to process payroll without attendance, for salaried staff paid a fixed monthly amount.
Which biometric devices are supported?
Biometric terminals and door readers connect through the EdgeBridge gateway app, which maps each device ID to an employee. Staff without a device can be marked by hand, through ERP login punch, or by clocking in on the employee portal.
Does payroll post to the accounts?
Yes. Payroll, salary payments, claims and loan recoveries post to the general ledger as they happen.
