Opening Balance of the System

Varadharaj V

Jul 28, 2022 - 6 mins read

This is basic and primary step to start with an accounting Software. We have to create the Capital or Opening Equity in your Startup business or company. With that you can transfer some balance to Bank account and If you have multiple Bank accounts, We can use them with basic balance into it. 

How to do

the Below steps will help you to create Equity Group, Type, And GL Account to create opening balance. 

Create GL Accounts

  1. Goto Financial Statement -> General Ledger -> Settings -> GL Accounts, GL Account Groups, GL Account Classes
  2. Let's start with Class, if you don't have any Equity Class, Create a new Class by selecting the type Equity
  3. Create Group with help of newly created Class. Let's name it as Capital or Equity Account Don't forget to create your Group Id,(here I use 33) which will help you to maintain the GL accounts group for your easy identification.
  4. Now let's create GL Account with by Selecting this GL Group. Lets provide the Account code (here I use 3301 ) and Name of that account code as Share Capital, or Owner Equity, or Capital Account
  5. Since we have created the Necessary GL Account for Capital balance. And we also needs to have the Bank Accounts in order to put the balance to Bank accounts. 

Create Bank Accounts

  1. Banking->Settings->Bank Accounts , Here you need to create your bank account along with information of Bank account details, and its Respective GL account. 
  2. GL Accounts for Bank balance, And Charges and Interest incurred from Bankers. 
  3. So let's Create one Assets GL account for Bank accounts, We usually use it 1060 for Current accounts, or 1061 for bank accounts. and 1065 for Cash accounts. 
  4. For charges and Expenses you need to use one expense accounts Charges, probably we have given one account for it. You can choose it based on your needs or create one New Charges accounts if you need it. 
  5. Now Create necessary Bank accounts for your needs. 

Opening Balance 

  • To Start with Opening balance, We need to make one journal entry for it.  By Crediting the Capital balance and debiting on Bank accounts. 
  • Input the right dates, and respective Bank accounts GL codes and make one journal entry like we have shown below. 
  • Let's consider our Capital investment in this with 5,00,000.00 INR Let me make one GL entry for it. 

Journal Entry for Opening Balance


Account

Debit Credit Memo
3350 - Common Shares     500,000.000
1066 - TamilAccounting Pvt Ltd Account     400,000.000
1061 - POS CASH ACCOUNT     100,000.000
Total 500,000.000 500,000.000

Point of Sale


Suppose if you have different Cash drawers, You need to create separate GL Cash accounts for each drawer that you maintain. And do the Banking->New->Transfer to necessary balance to cash drawer accounts. Which will make them to handle their cash drawer balance. By end of the day, if they are transferring some balance from cash to Bank. we need to make one Bank transfer account. Which balance has to be used on the Purchase of Stocks. 

Opening Balance from Investors or Shareholders

This is common with partnership firms or public share holder companies.  We have to keep the capital investments of Share holders and Investors. We can credit their investments from long term liabilities and keep the balance either in bank or cash account. You can make more entries, if you have more share holders. 

Example journal entry will be like this. 

Account Branch Debit Credit Memo
2680 - Loans from Shareholders   50,000.00 Borrowed Investment
1065 - Petty Cash   50,000.00
Total 50,000.00 50,000.00

If you have multiple share holders you need to have separate GL account for each Share holders.  and journal entry will be like this. 

Account Branch Debit Credit Memo
2680 - Loans from Shareholders   20,000.00 Borrowed Investor 1
2681 - Loans from Shareholders 2   30,000.00 Borrowed Investor 2
1065 - Petty Cash   50,000.00
Total 50,000.00 50,000.00

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